Manual Clock In & Out
Learn how to manually clock workers in and out when the kiosk is unavailable, a worker forgot, or for remote workers who are not on-site.
Before You Start
What you need to create a manual clock entry.
Before you start
- Access to the TempClock manage portal (/manage)
- Permission to create manual entries (Admin or Manager role)
- The worker's name and the location they worked at
- The actual clock-in and clock-out times
- A reason for the correction, and a short note of what happened
Manual entries are flagged differently from kiosk entries. They show up with a "Manual" method tag so you can always tell them apart from automatic clock-ins.
When Should You Use Manual Clock In/Out?
Common situations where manual entries are needed.
The kiosk handles clock-ins and clock-outs automatically in most cases. However, there are times when you need to create an entry manually:
The kiosk had a technical issue, lost power, or lost internet connectivity during a shift
A worker forgot to clock in when they arrived or forgot to clock out when they left
Workers based off-site or travelling who cannot access a kiosk
You need to add a historical entry that was missed, such as from a previous day
If a worker regularly forgets to clock in, consider setting up a reminder. Frequent manual entries can make audit reports harder to review.
Open the client dashboard
Log in to your TempClock client dashboard (/manage).
Open Manual clock
Go to Time & Pay > Manual clock. The page has two forms side by side: Clock a Worker In and Clock a Worker Out. Below them is Edit or Delete Time Entries.
Clocking a Worker In and Out
Two separate forms. Both need a reason.
A manual shift is made in two parts. First you clock the worker in. Then, when you know the finish time, you clock them out by picking their open entry. Every manual clock-in and clock-out needs a Reason and a note of What happened. TempClock will not save the change without them.
Clock a Worker In
Select the worker
Pick the worker from the Worker dropdown. Workers are listed by name and employee ID.
Select the location
Choose the Location where they worked.
Enter the clock-in time
Set Clock In Time to the date and time they actually started. It defaults to now, so change it for a past shift.
Give a reason and say what happened
Choose a Reason (for example Forgot to clock in, or Kiosk or device fault) and type a short note in What happened, such as “Kiosk offline, supervisor confirmed start time”.
Click Clock In
Click Clock In. The worker now has an open entry. TempClock refuses the entry if the worker already has an open clock-in that day, if it overlaps another shift, or if the week is locked.
Clock a Worker Out
Pick the open entry
In Open Entry to Close, choose the worker’s open clock-in. Only entries that have not been clocked out are listed.
Enter the clock-out time
Set Clock Out Time to the date and time they actually finished.
Give a reason and say what happened
Choose a Reason (for example Forgot to clock out) and fill in What happened.
Click Clock Out
Click Clock Out. The shift is closed and appears on the Timesheets page. If your agency requires a second person to approve time corrections, the clock-out is sent for approval first and applied once approved.
Until you clock the worker out, the entry stays open and shows as Active on the Timesheets page.
Verifying the Entry
Check that the manual entry was created correctly.
Go to Timesheets
Navigate to Timesheets in the sidebar and filter by the worker and date you just entered. You should see your new entry in the list.
Check the Method column
Manual entries are clearly labelled. On the entry page, the Method field will show Manual instead of “Facial Recognition” or “PIN”. There will be no match score since the kiosk camera was not used.
| Worker | Date | Clock In | Clock Out | Duration | Method | Status |
|---|---|---|---|---|---|---|
| Sarah Johnson | 10 Mar 2026 | 07:30 | 16:00 | 8h 30m | Manual | Pending |
Audit Tracking for Manual Entries
How manual entries are recorded for accountability.
Every manual entry is recorded in the audit trail with full details of who created it and when. This gives you and your clients complete transparency over any entries that were not captured by the kiosk.
Manual clock-in. Forgot to clock in: Kiosk offline, supervisor confirmed
Clock in: none → 10/03/2026 07:30 • Location: Acme Warehouse
If your client asks why an entry shows as “Manual”, the audit trail gives you a clear record of who created it, when, and why. This is especially useful during payroll disputes.
Know who turned up, and pay every hour right.
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